Samples & buyer guide

A clearer first order.

Choose your range, review samples and agree the details before placing an order.

Supplier photograph of a B816 sample held for scale

B816 · Sample finish and scale

For your buying team

Three working sheets.
Fewer loose ends.

Start with model numbers, estimated quantities and your destination. Use these blank checklists to review samples, compare costs and record packaging decisions—not as a fixed offer or a completed order record.

Download working sheets (TXT) ↓Short buying brief (TXT) ↓

Sample review

One reference for what you tested—and what needs to change.

Record model, sample ID, color and date received.
Check finish, controls, charging, included accessories and instructions.
Attach photos and mark each item: accepted, change requested or not tested.

Keep: the review sheet and the identified sample as the reference for your written order.

Quotation breakdown

Compare the full scope, not just the unit price.

Separate product, packaging, setup/tooling, sample and freight charges.
Record currency, quantity per model/color, minimum quantities and quote validity.
Separate sample preparation, production and transit; name the approval that starts each stage.

Keep: a dated quotation with inclusions, exclusions, payment stages and a named delivery place.

Packaging sign-off

Make sure everyone is reviewing the same artwork and pack.

Match model, box dimensions, insert, accessories and pack contents.
Record artwork version, logo placement, required languages and barcode checks.
Save approval or requested changes, plus carton quantity, shipping marks and inspection scope.

Keep: the final artwork files and written pack-out approval linked to the order.

Details that can change the order

Open the points relevant to your project.

What affects sample cost and minimum quantities?

Model, color, packaging design and customization can change the minimum quantity. Ask for sample charges and courier costs separately; record whether any sample charge is credited against an order. A carton quantity in the catalog is not MOQ.

What affects the delivery schedule?

Model availability, artwork changes, tooling and sample approvals can affect preparation and production. Ask for a schedule with separate stages and approval dates. Transit is a separate estimate, not the factory completion date.

What belongs in payment and shipping terms?

Record currency, payment stages, beneficiary company, named delivery place, freight, duties and import responsibilities. Resolve omissions before payment; do not rely on a product photograph as an order specification.

Which checks and documents belong to my model?

Tie the approved sample, requested instructions, test documents and inspection scope to the ordered version and destination market. A generic report does not establish coverage of every catalog model.

What should I prepare if there is a problem?

Retain the product and record order reference, model, batch, affected quantity and clear photos or video. Share what happened and the checks already made. The reporting period, review process and any remedy must be set out in the order terms; the working sheet is not a warranty promise.

These are order-preparation checkpoints, not fixed prices, delivery guarantees or a blanket warranty policy.

Have a range in mind?

Send your shortlist and the details that matter to your market.

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